Payroll Services

Payroll Conversion

From the beginning of your relationship with Custom Payroll Services, we work conscientiously to understand your company’s needs. Our Conversion Manager and staff will meet with you to review your payroll records, evaluate your needs, organize, and complete the entire conversion for you.

Custom Payroll Services will reconcile all year to date data to the penny at the time of the conversion, so your employees get only one W-2 for the year and your year-end reconciliation is balanced.

Our goal is to make your transition error-free and transparent to your employees with no disruption to established direct deposits. In many cases, we can do electronic conversions of some or all of your data.

Job Costing

For construction or other applications where tracking payroll costs to specific projects or contracts is important, our job costing system will help you to control costs and compare actual costs to your budget.

Job Costing Reports are available to show total costs of labor for individual jobs over a single payroll or an entire range.

Certified Payroll and DCAA Reporting

Federal law requires contractors and subcontractors who work on government construction projects over $2,000 to submit weekly certified payroll reports to ensure government contract compliance. We provide certified payroll for any client requiring such service by a customer or government agency.

Manual & Professional Checks

A check is created for each employee paid. Our payroll checks and direct deposit vouchers are mini employee accounting statements run on pressure sealed check stock for increased security. The information presented includes:

Current and year to date earnings, deductions, and taxes
Time off benefits available, used, and accrued year to date
Direct deposit banking information (last four digits only) and amount deposited

An employee can receive multiple checks on one date based on specific needs. Employees with 100% direct deposit still receive a check-style report called a voucher.

Employers who provide us with a signature(s) receive checks that are pre-signed, sealed, and ready for distribution. If you have a company logo or other graphic, it can be added to the check; holiday memos (or other text) can be printed directly on the check stubs. If you wish to use one of our bank accounts for processing, the checks are called Trust Checks. Trust clients have all of their checks issued from CPS’s accounts.

Between scheduled paycheck dates, ad hoc checks can be created on the client’s site. The check calculator will guide you through the process of creating a unique one-time manual paycheck. The check entry is saved in a separate batch and transmitted to CPS with the next payroll, eliminating the need for you to re-enter it later. Using a laser printer you can print the paycheck on blank check stock which has already been encoded with the bank’s micr line. These manual checks can be created using any bank account.

Print Back

With our service, you have the option of printing your checks at your site whenever it is convenient. Or, send them by email and save delivery costs with every payroll.

Debit Card Payments

Eliminate paper checks with debit paycards! Save the delivery charges and the time you spend distributing paper checks!

Custom Payroll Services has partnered with Global Cash Card to bring you electronic paycards specially designed for your ‘un-banked’ employees.

Convenient paycard can be used to access cash at over 50,000 surcharge free ATMs.
Saves time and money – employees no longer need to stand in line to get their checks cashed.
Only one impound for direct deposits hits your bank account.
Eliminates uncleared payroll checks – reduces work on your bank account reconciliation.

Payroll Systems Training

With Custom Payroll Services, payroll software training is included in our service:

Available every day of the week (with some advance planning)
One on one or for group
Training can be provided online
Available for beginner and experienced payroll staff

Payroll Outsourcing With Dedicated Payroll Specialists

Our payroll specialists collectively have more than 50 years of payroll experience. Your contact will be available to you every work day to research and respond to your questions.

Accounting, Technical, Tax, and Conversion specialist are also available to assist in payroll related concerns in those specific areas.

Unlimited Earnings And Deductions

Deduction codes are user specific. Each code describes a specific transaction so that an audit trail is available that makes historical analysis and comparisons easier. Group benefits like medical and dental can have multiple codes based on the level of coverage.

With Custom Payroll Services, each of these codes has the dollar amount of the deduction hard coded into the company setup. This way, the pricing is consistent and automatically applied throughout each payroll.

For specialized reporting or calculations, deductions can be put into code groups so they can be referenced in reports and in the application as a singular item.

Each earning code is used to designate a specific compensation to provide maximum ability to compare costs over different time periods. Similar to the deduction codes, earning codes can be grouped together in code groups and reported upon as a single item.

There are numerous ways to assign rates to specific earning codes including the ability to script a rate using other payroll data.

Third Party Sick Pay Entry

With our system, you can record third party sick pay each payroll instead of waiting for annual reports by your third party administrator.

Entries are made directly in payroll, taxed correctly, and then reported in your journal entries and quarterly tax returns. You can elect to have us print the information on your W2’s at the end of the year.

Payroll Direct Deposit

With Custom Payroll Services, you can set up unlimited direct deposits for your employees.

Preprocess Register and Batch Total Reports

A complete payroll register is available before you send us your payroll file. Checking the data on this report, including totals, is a strong control that will increase accuracy.

It can be viewed on the screen or printed using a variety of sorts and filters covering the entire payroll or a specific batch within the payroll. These reports contain the exact figures that will be on the payroll once the data has been processed.

Annual Payroll Reports Backup CD

In February of each year, a backup CD is shipped to you with your payroll. The payroll backup CD includes:

All payroll reports for each payroll processed during the prior year,
All quarter end payroll tax reports,
W-2s, and 1099s.
Handy reference tool for duplicate W2 requests and auditors.

This CD is secure; a password is provided separately and must be used to access the reports.

Online Payroll Service

PayEntry, our online payroll service, is available securely on the Internet using HTTPS. This version of our software provides you with reports and processing 24/7.

You can have multiple users, each with his unique username, password, and permissions.
Your outside CPA can be given a login to reprint the reports he needs including your journal entries.
You can interface with our automated time and attendance system, reprint historical payroll check information and print multiple reports whenever you wish.
You can key in your payroll online, run a preprocess register, make corrections, then sync with us to process.
Your employees can access their information through our secure employee self service interface.